Reporting requirements for funded research

Research projects

Wine Australia-funded research projects must submit regular progress reports and complete final research and financial reporting.

Progress reports

Research projects are assessed against agreed targets at least twice a year, in February and August. Wine Australia may also request a progress report at other times.

Submit progress reports through the Clarity Investment Management System (CIMS).

Final report

A final report is required before the project’s nominated completion date. It should clearly explain the research, its results and the benefits and practical implications for the Australian grape and wine sector.

Prepare the report in Microsoft Word and submit it, with relevant supporting materials, to [email protected].

Wine Australia may withhold up to 15 per cent of project funding until the final report has been received and approved.

What to include in your final report

Use the Wine Australia final report guidelines and cover page template when preparing your report. The approved project title and Wine Australia project number must be included. Final-Report-Coverpage-2018.doc provides fields for the project title, project number, principal investigator, research organisation and submission date.

Your report should include:

• Abstract: a plain-English summary of the objectives, method and outcomes in no more than 100 words.
• Executive summary: a standalone summary of the outcomes, benefits, practical implications and potential future research or communication activities.
• Background and aims: the project background, planned outputs and performance targets, including approved changes.
• Method: how the research was conducted and any departures from the approved method.
• Results and discussion: key results, relevant analysis and discussion.
• Outcomes and conclusions: performance against the project's objectives and the practical, economic, quality, environmental or community benefits.
• Recommendations: future research opportunities and priorities for R&D, extension or policy.
• Supporting information: communication activities, publications, intellectual property, references, project staff and other relevant material.

Include relevant communication materials produced through the project. Final reports will be published on the Wine Australia website.

End-of-project financial statement

An end-of-project financial statement is required when the project concludes and must be submitted through CIMS.

PhD and Masters by Research scholarships

Research organisations receiving Wine Australia scholarship funding must provide annual academic and financial reporting for each scholarship recipient.

At the end of the candidature, the organisation must also provide the final thesis, executive summary and end-of-project financial reconciliation.

Academic progress report

An academic progress report is required annually and must be completed through CIMS. A copy of the supervisor’s annual assessment of the student may also be attached.

Annual financial statement

A financial statement covering all scholarship receipts and payments to 30 June must be provided as soon as possible after the end of the financial year and no later than 30 September. Submit the statement through CIMS.

The statement records the approved stipend and operating budgets, expenditure, any surplus or deficit and the balance at 30 June. It must be certified by the supervisor and research accountant.

End-of-project financial reconciliation

In the final year, provide an end-of-project financial reconciliation within three months of the thesis being submitted for examination. Submit the reconciliation through CIMS.

Research thesis and executive summary

Following confirmation of conferral, the research organisation must provide an electronic copy of the final thesis and executive summary within 30 days of the thesis being placed in its library or otherwise made publicly available.

Submit these documents to [email protected]

Acknowledging Wine Australia funding

Organisations and individuals delivering or communicating work supported by Wine Australia funding must appropriately acknowledge that support in public communications.

This includes publications, presentations, media releases, extension materials, newsletters, videos, webinars, podcasts, interviews and social media.

Acknowledgement wording

The wording depends on Wine Australia’s contribution to project costs, excluding in-kind contributions:

• use‘funded by’ where Wine Australia provides 51 per cent or more
• use‘supported by’ where Wine Australia provides 50 per cent or less
• acknowledge other funding partners where there are multiple funding sources.

Logos and communications

Use the Wine Australia logo or approved logo lock-up as directed. Do not use other Wine Australia branding, including the Australian Government crest, unless directed by Wine Australia.

Requirements vary by communication type. For example:

• scientific papers: acknowledgement wording is required where possible; a logo is not required
• guides and booklets: include the logo or lock-up on the front cover and acknowledgement near the beginning
• presentations: include the logo or lock-up on the title and acknowledgement slides
• extension resources: include appropriate branding and acknowledgement
• media releases: include branding and acknowledgement and obtain Wine Australia approval before release
• videos, webinars and podcasts: include the relevant branding and acknowledgement requirements
• social media: include acknowledgement text; a logo is generally not required unless your own logo would ordinarily appear.

Refer to the Wine-Australia-Acknowledgement-Requirements for the prescribed acknowledgement wording, branding requirements and guidance for different communication formats.